Quality Assurance (QA) in Wordbee

The Wordbee Quality Assurance (QA) tool.

What quality problems does it find?

  • Invalid use of alphabets such as Asian signs, full-width spaces, Greek letters, etc.
  • Invalid markup or formatting tags
  • Unedited or unvalidated machine translations or memory pre-translations
  • Double punctuations
  • Invalid punctuation at the end of a segment.
  • Invalid use of spaces before punctuation signs.
  • Double spaces
  • Invalid use of trailing and leading spaces when compared to the source text
  • Identical source texts are translated differently in different places.
  • First letter capitalization is not in accordance of the original text
  • The translation is identical to the source text
  • The translation is missing
  • There are repeated words like in "Hello hello world"
  • ... much more and more to come

With each rule you can customize an "action". For example, you can have the system change the segment status to "red" color if punctuation is invalid. Or, set the bookmark to blue color whenever a translation contains invalid symbols.

Try it out!


1. Access QA tools from the editor

The QA pane is found in the right hand side of the editor window.

Select "View QA results" and click "Run..." to get have your translations checked.

In my example I got various issues: Wrong use of punctuation, Greek characters I am not supposed to type, identical source texts I translated differently in different places, segments I forgot to translate and more.

qa 1


Clicking an error will show you full details. Clicking the arrow icon will jump to the segment in the editor.

The severity of an issue is indicated by its color: RED = An error, ORANGE = A warning, BLUE = Information.


2. Running a QA check

Click the "New..." link. A confirmation dialog opens and all you need to do is hit the "OK" button.

But, let's have a look at some of the options first. You can see that there is a QA profile selector. A profile contains all the different rules you want to apply. You can add as many profiles you like to the system. For example, per client, per language combination, etc.

To view the profile details you click the "customize" link. It shows the details and even lets you change the profile settings on the fly. See the next chapter...

qa 2

3. QA profiles - View and customize

Lets click the "customize" link shown in the screenshot above. This is what you get (WOWWW!):

qa 3


On the left hand side, you see all the QA rules. Click one to view the detailed configuration. A rule is shown in red color if it is disabled.

Apply a few changes and click "OK". The dialog closes and you can now run the QA check with your updated settings.


4. QA profiles - Manage

With the manipulation above, we did not actually save the changed profile to the database. It was only changed for the current session.

To create, edit or delete your profiles, you need to have advanced access rights. The administrator and, typically, managers do have these rights (you can customize access rights in Settings > Access rights). External users cannot modify your profiles.

Click the "Switch to edit mode" link in the screenshot above. This is what you get:

qa 4


You can change the name of the profile and the languages to which it applies. Hit the "Save" button to update the profile.

To save the profile as a new one (instead of updating the existing one), click the "Save as copy" link.

Finally, to view all your profiles together or to delete profiles, you would click the "Manage all profiles" link.


5. Printing QA reports

Click the "Summary" link below:

qa 5

Now click "Print to Excel":

qa 6


6. QA panel - view errors

The new QA panel has another nice feature: It can show a list of all segments in error status (red color):

qa 7

A segment can be in error status because a) A user clicked the gray bar to the left of a segment, b) You ran a classic check to fix markup or c) You ran a QA check and the QA is configured to set the status for any issues it found. The latter is part of the QA profile configuration.


7. Who can access all these QA features?

To change these settings go to "Settings" then "Access rights" then choose a user profile:

Below you specify if users can view QA results and if they can run new checks. By default all internal and external users have these ticked on (except clients and limited workers).

qa 8

If you want users to be able to add, change or delete QA profiles, you need to tick the option below. In a default Wordbee installation, only the administrator and managers have this ticked on.

qa 8b


8. Are QA results shared among users looking at the same document?


If a user runs a check, another user looking at the same document will see the same QA results.

The results are maintained for 10 hours and then removed. Use the Print to Excel feature mentioned further up to make a snapshot of a check and save to your PC.

Have more questions? Submit a request


  • 0
    Debbie Cosijns

    How do I return from a QA Check to my full text after I hit the function "Show in Editor"? 

  • 0
    Software testing

    Informative article on Quality assurance tool for software testing. What problems can be faced and its solution is given in the blog.Keep writing such articles..!!


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